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A spokesperson for Mr. Philbin did not immediately respond to a request for comment.

Mr. Philbin tried to help the National Archives retrieve the material, two of the people familiar with the discussions said. But the former president repeatedly resisted entreaties from his advisers.

“It’s not theirs, it’s mine,” several advisers say Mr. Trump told them.

The former president returned 15 boxes of material to the National Archives in January, but the Justice Department issued a subpoena in May for documents that were still at his residence. On June 3, counterintelligence officials with the Justice Department’s national security division went to Mar-a-Lago to collect remaining documents with classified markings.

At that point, at least one Trump lawyer signed a statement saying material with the classified markings had been returned, according to four people familiar with the document. But officials then used a subpoena to obtain surveillance footage of the hallway outside a storage room at Mar-a-Lago and saw something that alarmed them. They also received information from at least one witness who indicated that more material might remain at the residence, people familiar with the investigation said.

Mr. Philbin is among eight people who currently or used to work for Mr. Trump who have been contacted by the F.B.I. since a grand jury was formed this year. Investigators also interviewed Derek Lyons, a former White House staff secretary.